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  5. How do I create Email Signatures in Mailbutler Dashboard?

How do I create Email Signatures in Mailbutler Dashboard?

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Mailbutler lets you create professional email signatures that you and your team can easily insert to outgoing emails from Apple Mail, Outlook and Gmail. No HTML coding is required, and designs are always synced real time to your email client.

This article guides you through how to create Email Signatures using one of our templates.

Go here if you already have a signature, and you want to attach it to your message.

🙌 This feature can be extended in Mailbutler for Teams. You can share created items with your team members.

Note: The Signature feature is available for Essential, Professional and Business users. If you are a Business user, you can use all the functions of the Signature feature. If you are an Essential or Professional user, the use is restricted. The functions you don’t have access to are: the Gallery/Portfolio section, adding a Closing/Disclaimer paragraph, changing the font and colour of the signature and editing social icons (size/shape).

Create a Signature:

1. Log into your Mailbutler Dashboard.

2. Go to Signatures.

screenshot of Mailbutler signatures tab

3. If this is your first time visiting Signatures, a User Profile form will pop-up. By filling this form, your details will be automatically inserted to any template you choose. When you’re done, click on Update profile.

4. Click the Add Signature button, and select your preferred template (hover over to preview each option).

Screenshot of signature templates selection

5. You will see a live preview of your signature. Profile details are prefilled in the Signature fields. You can now edit the details as you wish:

Note: The text font in your signature will match the font in the rest of your email when inserted into the compose view.

screenshot of signature preview

Note: If you want to edit an existing signature, just click anywhere inside the signature to open the editing sidebar.

Image:

  • Image: Add your company logo or your personal image. Hover over the image to reveal the upload button and click on it.
screenshot of image button


  • Image: You can edit your image.
    1. Hover over your image to reveal the settings button and click on the button.
screenshot of setting button to edit image


  • Image:
    2. Adjust the width and roundness of your image.
screenshot of button to adjust width and roundness of image


  • Image:
    3. You can add a link to your image. Insert the link under Image Link. When your email recipients click on your image, they will be redirected to the website you have added under Image Link.
Screenshot of Image Link button


  • Image: To delete your image, hover over your image to reveal the bin icon and click on it.
Screenshot of bin icon to delete image


Personal Information:

  • Personal Information: Click on the green buttons to add personal information to your signature. You can add the following personal information to your signature: name, address, company/affiliation, title, website link, email address, mobile number, phone number, fax number.
Screenshot of button for adding personal information


Call to Action-button:

  • Call to Action-button: You can add a Call to Action-button.
    1. Click on Button Link.
Screenshot of "Button Link" for adding  Call to Action- button


  • Call to Action- button:
    2. Enter a website link you would like your email recipient to be redirected to. When your email recipient clicks on the Call to Action-button, he will be redirected to the website you have entered.
Screenshot of link added to Call to Action button


  • Call to Action- button:
    3. You can change the description of the Call to Action-button. Click on Button Text.
Screenshot of Button text button for changing description of Call to Action button


  • Call to Action- button:
    4. Enter a description.
Screenshot of entered description for Call to Action button


Font:

  • Font: You can change the font and font size of your signature text.
    1. To change the font, go to the Font section, click on the font and select a font from the dropdown menu.
Screenshot of selection of fonts


  • Font:
    2. To change the font size, click on the green line and as you hold the mouse button down, move your mouse to the right/left to make the font bigger/smaller.
Screenshot of section to change font size


Colors:

  • Colors: You can change the color of your signature as well as your signature text.
    1. To change the color of your signature, go to the Color section and click on the color square under Brand Identity and select a color.
Screenshot of colour change button to change colour of signature


  • Colors: 
    2. To change the color of your signature text, click on the color square under Text.
Screenshot of color change button to change color of the signature


  • Social links: You can add links to your social media sites to your signature. You can add links to Facebook, Twitter, Instagram, Youtube, Skype, Flickr, Xing, Pinterest, Vimeo, Soundcloud and Medium.
    1. Go to the Social Links section. Click on the button for the social media site you want to add.
Screenshot of social link buttons


  • Social links: 
    2. Add a link to your social media site.
Screenshot of added social media links


  • Social links: 
    3. You can change the size and roundness of your social media links. To change the size/roundness, go to the Social Icons section and click on the green line and as you hold the mouse button down, move your mouse to the right/left to make the size bigger or smaller/make the icons more round or more angular.
Screenshot of section to change size/roundness of social icons


  • Social links: 
    4. You can change the color of your social media icons. Click on the color under Icon Color and select a colour.
Screenshot of field to change colour of signature icons


  • Social links: 
    4. You can change the style of your social media icons. Click on the section under Icon Style and select Outline or Filled.
Screenshot of field to change style of social media icons


  • Gallery/Portfolio: You can add images to your signature.
    1. Go to the Gallery/Portfolio section. Click on the image icon.
Screenshot of image icon in Gallery/Portfolio section


  • Gallery/Portfolio:
    2. Upload images to your gallery.
Screenshot of images added to gallery


  • Gallery/Portfolio: You can add videos to your signature.
    1. Click on the camera icon.
Screenshot of video icon in Gallery/Portfolio section


  • Gallery/Portfolio:
    2. Upload videos to your gallery.
Screenshot of videos added to gallery


Closing/Disclaimer:

  • Closing/Disclaimer: You can add a closing to your signature.
    1. Click on the Closing button.
Screenshot of closing button


  • Closing/Disclaimer:
    2. Add a closing. You can change the font of your closing and add a link.
Screenshot of closing section added to signature


  • Closing/Disclaimer: You can add a disclaimer to your signature.
    1. Click on the Disclaimer button.
Screenshot of disclaimer button


  • Closing/Disclaimer:
    2. Add a disclaimer.
Screenshot of added disclaimer


How do I delete added information?

To delete the added information, hover over the field you want to delete. This will reveal a minus button. Click on the minus button to remove the information from your signature.

Screenshot of delete button


Email Signatures created on your Dashboard are automatically synced to Mailbutler in your email client.

➡️Learn how to insert an Email Signature in your email.

Manage your Signatures in the Dashboard

You can find a collection of all your Signatures (either private to you, or shared) under Dashboard -> Signatures.

Here you can make the following changes to your Signatures:

  • Duplicate your Signatures
  • Edit your Signatures
  • Delete your Signatures

Note: Any changes you make to your Signatures will be reflected instantly to your Email Signatures.

Sharing Signatures with your team

Signature Templates created in Mailbutler can be shared with members of your team.

➡️Learn more about Shared Signatures.

(What’s Mailbutler for Teams?)

Updated on 16 June, 2020

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