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  5. How do I create Email Signatures in Mailbutler Dashboard?

How do I create Email Signatures in Mailbutler Dashboard?

email signatures gmail apple mail mailbutler

Mailbutler lets you create professional email signatures that you and your team can easily insert to outgoing emails from Apple Mail, Outlook and Gmail. No HTML coding is required, and designs are always synced real time to your email client.

This article guides you through how to create Email Signatures 1) with one of our preset templates, and 2) with your own custom design.

Go here if you already have a signature, and you want to attach it to your message.

🙌 This feature can be extended in Mailbutler for Teams. You can share created items with your team members.

Create a signature using Signature Templates (Option 1)

1. Log into your Mailbutler Dashboard.

2. Go to Signatures.

mailbutler signatures tab

3. If this is your first time visiting Signatures, a User Profile form will pop-up. By filling this form, your details will be automatically inserted to any template you choose. When you’re done, click on Update profile.

4. Click Add Signature button, and select your preferred template (hover over to preview each option)

create a new signature in mailbutler dashboard

5. You will see a live preview of your signature. Profile details are prefilled in the Signature fields. You can now edit the details as you wish:

Note: The text font in your signature will match the font in the rest of your email when inserted into the compose view.

live preview of a Mailbutler signature template
  • Image: Add your company logo or your personal image either by inserting the URL or by uploading it to the template.
edit details of a mailbutler signature template
  • Colors: change or select the color of your signature text.
customize the colors of Mailbuter signature templates
  • Social links: edit social media or other links.
Add social media channels to email signature
  • Add a Closing Section or Disclaimer if needed.
Add closing section to your email footer

6. When you are happy with the design, click Save.

Create a Custom Signature with your own design (Option 2)

Have you got your own design / HTML code, or would you like to create a signature from scratch? You can easily create a Custom Signature with our Signature Template builder.

1. Login to your Mailbutler Dashboard.

2. Go to Signature Templates.

Signature Templates section in Mailbutler Dashboard

3. Click on New Template to open the Signature Template builder.

Create a new email signature for Apple Mail and GMail

4. Name your template.

Modify an existing Mailbutler template

You can choose to start by modifying an existing template.

Note: Choosing one of the existing templates will replace anything already in the editor.

  • Click on the folder icon and select the template you wish to use.
Select a signature template in Mailbutler dashboard
  • Edit the design as you wish.
  • To replace images, click on the image and select Replace. You can do this either by drag and drop or by uploading from your drive.
replace image in mailbutler signature template

Create a template from scratch

You can also start from scratch using the extensive options in our builder.

  • Click the table icon to create a table for various sections of your signature.
Mailbutler's signature template builder
  • Edit the table; add rows and columns to your design as you wish.
  • Use placeholders for sections such as Name, Title and Phone Number to make use of information you have filled in your Mailbutler Profile.
  • Add your company logo or your personal image by either dropping the image in the image box or adding the image URL.Edit the table; add rows and columns to your design as you wish.
Add an image to your email signature in Apple Mail and Gmail
  • Add social media links by clicking on the Link icon.
Add social links to your email signatures in Apple Mail and Gmail

Import your own HTML signature

If you’ve got a HTML signature already designed, you can also import this code easily to our builder.

Import custom HTML signature to Mailbutler Dashboard

1. Select Code View.

2. Paste your HTML code.

3. Select Code View again to see your design in rich view.

Preview HTML signature in Mailbutler

4. When you are happy with your design, click Create to save it.

Email Signatures created on your Dashboard are automatically synced to Mailbutler in your email client.

➡️Learn how to insert an Email Signature in your email.

Note: Custom Signatures is a Mailbutler Business feature. Inserting a Custom Signature in your message consumes one Business action.

Manage your created Email Signatures in Dashboard

You can find a collection of all your created Email Signatures under Dashboard -> Signatures.

Here you can make the following changes to your Email Signatures:

  • Preview how your signature looks like
  • Edit and make changes
  • Delete your signature (Note: you can only delete signatures created with Mailbutler’s templates. To remove a custom signature, please first delete the original template.)

Manage your Signature Templates in Dashboard

You can find a collection of all your Signature Templates (either private to you, or shared) under Dashboard -> Signature Templates.

Here you can make the following changes to your Signature Templates:

  • Duplicate and your Signature Template
  • Edit your Signature Template
  • Delete your Signature Template

Note: Any changes you make to your Signature Template will be reflected instantly to your Email Signatures.

Sharing Signature Templates with your team

Signature Templates created in Mailbutler can be shared with members of your team.

➡️Learn more about Shared Signature Templates.

(What’s Mailbutler for Teams?)

Updated on 30 March, 2020

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