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How do I schedule an email with Send Later?

Mailbutler’s Send Later feature allows you to write an email and schedule for it to be delivered at a later date and time. 

Note: The Send Later Feature should not be used to create email blasts or campaigns. Scheduling large batches of emails (more than 100) can result in a failure to send. This limit is due to most users’ servers, not because of Mailbutler.

Schedule an email with Send Later

Send Later for Apple Mail

1. Open Apple Mail.

2. Start composing your email.

3. Click on the Send Later button to schedule your email.

Screenshot of Send Later button (Apple Mail)


4. The following view will open. To choose a date and time for when you want your scheduled email to be send, click on the dropdown arrows next to the suggested date and/or choose a time by clicking on the clock icon.



5. Choose a time and date for when you want your scheduled email to be send. You have the option to choose between different time intervals. You can set default time intervals for the sending delay in your Dashboard Preferences. You can also choose a date from the calendar.

Screenshot of detail of scheduling menu (Apple Mail)


6. When you are on the Business plan, you can also schedule your emails with the Recipient-optimized Scheduling function. Tick the box next to Optimize delivery for to activate Recipient-optimised Scheduling. When you are sending the email to multiple recipients, choose the recipient you want to optimize the scheduling for. The email will be scheduled for the optimal time to reach your recipient.
The information about the best time to reach the recipient is drawn from the Tracking Information.

Screenshot of Recipient-optimized Scheduling button (Apple Mail)


7. Click on Schedule to schedule the email.

Screenshot of schedule button (Apple Mail)


8. Your scheduled email is now saved in the folder Mailbutler – Scheduled.

Screenshot of scheduled email in Mailbutler-Scheduled folder (Apple Mail)


6. Click on the message to reschedule, unschedule or make changes to your email if needed.

Screenshot of rescheduling/unscheduling option (Apple Mail)

Your scheduled emails will be delivered even if your computer is off at the scheduled time.

How does Send Later work?

Mailbutler moves the email to the Scheduled Emails folder on the user’s email server. The email will stay there until the scheduled time. We don’t save the email on our server nor do we send it from there.

Compatibility Mode

Email accounts where scheduling fail can be set to run in Compatibility Mode. If enabled, emails are scheduled locally. Please note that for this work Mail must be kept open on the Mac the email was scheduled from.

Send Later for Gmail

1. Open Gmail.

2. Start composing your email.

3. After composing your message, click on the Send Later button to schedule your email.

Screenshot of Send Later button (Gmail)


4. The following view will open. To choose a date and time for when you want your scheduled email to be send, click on the dropdown arrows next to the suggested date and/or choose a time by clicking on the clock icon.

Screenshot of Send Later menu (Gmail)


5. Choose a time and date for when you want your scheduled email to be send. You have the option to choose between different time intervals. You can set default time intervals for the sending delay in your Dashboard Preferences. You can also choose a date from the calendar.

Screenshot of detail of Send Later menu


6. When you are on the Business plan, you can also schedule your emails with the Recipient-optimized Scheduling function. Tick the box next to Optimize delivery for to activate Recipient-optimised Scheduling. When you are sending the email to multiple recipients, choose the recipient you want to optimize the scheduling for. The email will be scheduled for the optimal time to reach your recipient.
The information about the best time to reach the recipient is drawn from the Tracking Information.

Screenshot of Recipient-optimized scheduling button (Gmail)


7. Click on Schedule to schedule the email.

Screenshot of Scheduling button (Gmail)


8. Your scheduled email is now saved as a draft in the folder Mailbutler – Scheduled

Screenshot of email in Mailbutler-Scheduled folder (Gmail)


9. You can reschedule or unschedule your email. Clicking on the email will open it in a new message window. Click on the date and time at the bottom to select a different date and time. To unschedule your email click on Unschedule.

Screenshot of 
unscheduling/rescheduling option (Gmail)

Your scheduled emails will be delivered even if your computer is off at the scheduled time.

How does Send Later work?

Mailbutler moves the email to the Scheduled Emails folder on the user’s email server. The email will stay there until the scheduled time. We don’t save the email on our server nor do we send it from there.

Send Later for Outlook

1. Open Outlook.

2. Start composing an email.

3. Once finished, open the Mailbutler add-in and scroll down to the Send Later section.

Screenshot of Send Later menu (Outlook)


4. To choose a date and time for when you want your scheduled email to be send, click on the dropdown arrows next to the suggested date and/or choose a time by clicking on the clock icon.

Screenshot of Scheduling buttons (Outlook)


5. Choose a time and date for when you want your scheduled email to be send. You have the option to choose between different time intervals. You can set default time intervals for the sending delay in your Dashboard Preferences. You can also choose a date from the calendar.

Screenshot of detail of Send Later menu (Outlook)


6. When you are on the Business plan, you can also schedule your emails with the Recipient-optimized Scheduling function. Tick the box next to Optimize delivery for to activate Recipient-optimised Scheduling. When you are sending the email to multiple recipients, choose the recipient you want to optimize the scheduling for. The email will be scheduled for the optimal time to reach your recipient.
The information about the best time to reach the recipient is drawn from the Tracking Information.

Screenshot of Recipient-optimized scheduling button (Outlook)


7. Click on Schedule to schedule the email.

Screenshot of Scheduling button (Outlook)


8. You can now close the compose window.

9. Your scheduled email is now saved in your Drafts.

Screenshot of email in Drafts (Outlook)

Your scheduled emails will be delivered even if your computer is off at the scheduled time.

How does Send Later work?

Mailbutler moves the email to the Scheduled Emails folder on the user’s email server. The email will stay there until the scheduled time. We don’t save the email on our server nor do we send it from there.

Send Later for the Mobile App

Download the Mobile App in either the App Store or Google Play Store.Click here to compose a new email.

1. Open the app and go to Emails where on the bottom right you will see an airplane icon. 

2. Click here to compose a new email.

Screenshot of compose button (mobile app)


3. To schedule your email, click on the clock icon, which is the second feature from left to right on the features bar.

Screenshot of Send Later button (mobile app)


4. The following view will open. To choose a date and time for when you want your scheduled email to be send, click on the dropdown arrows next to the suggested date and/or choose a time.

screenshot of Send Later menu (mobile app)


5. Choose a time and date for when you want your scheduled email to be send. You have the option to choose between different time intervals. You can set default time intervals for the sending delay in your Dashboard Preferences. You can also choose a date from the calendar.

Screenshot of detail of Send Later menu (mobile app)


6. Click Done.

Screenshot of "Done" button (mobile app)


7. When you are on the Business plan, you can also schedule your emails with the Recipient-optimized Scheduling function. Tick the box next to Optimize delivery for to activate Recipient-optimised Scheduling. When you are sending the email to multiple recipients, choose the recipient you want to optimize the scheduling for. The email will be scheduled for the optimal time to reach your recipient.
The information about the best time to reach the recipient is drawn from the Tracking Information.

Screenshot of Recipient optimized delivery button (mobile app)


8. Click on Schedule to schedule the email.

Screenshot of scheduling button (mobile app)

Your scheduled emails will be delivered even if your computer is off at the scheduled time.

How does Send Later work?

Mailbutler moves the email to the Scheduled Emails folder on the user’s email server. The email will stay there until the scheduled time. We don’t save the email on our server nor do we send it from there.

Updated on 15 June, 2020

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