How do I add Notes to my emails?

Mailbutler’s Notes feature helps you to easily create notes and attach them to your emails so you won’t lose sight of important information.

⚙️ This is an Integration feature. You can sync created items with an external service.

🙌 This feature can be extended in Mailbutler for Teams. You can share created items with your team members.

Create a Note in an email

 1. Open Apple Mail or Gmail.

2. Go to an existing email, or start composing a new one.

Apple Mail

3. Click on the Add Notebutton.

Mailbutler's Add a note button on Apple Mail

4. Add comments or remarks to the Note.

include your comments or remarks to the note

Gmail

3.  Click the Add Note button.

Mailbutler's new note button on Gmail

4. Add your comments or remarks to the note.

add your comments or remarks to the note

You can find a collection of your Notes in:

Manage Notes from Apple Mail companion app

Apple Mail users can find all created Notes, delete or make changes from the macOS menu bar companion app.

Locate your Mailbutler companion app from your macOS menu bar app and click on Notes.

every note can be access from the menu bar app
  • Edit the content of your Note by clicking on the text.
  • To open the corresponding email, click on the envelope icon.
  • To delete a note click on the delete icon
quick access and delete icons in the menu bar app

Manage Notes from Gmail companion app

Gmail users can find all created Notes, delete or make changes from the Gmail Chrome companion app (Quick Access).

From the Mailbutler companion app in your Chrome extension menu, go to Notes:

  • Edit the content of your Note by clicking on the text.
  • To open the corresponding email, click on the bowtie icon.
  • To delete a note click on the delete icon
bowtie icon and delete icon

Manage Notes from Dashboard

You can also manage your notes from your Dashboard.

Go to your Dashboard -> Notes:

  • Go to the corresponding email:
    • Open in Gmail by clicking on the Gmail icon.
    • Open in Apple Mail by clicking on the envelope icon.
  • Delete them by clicking on the delete icon (this cannot be reverted)
manage your notes from dashboard

➡️ Learn how to filter your Notes from this article.

Syncing notes with other apps

If you want to have your Notes saved in your notes apps, Mailbutler allows you to share them across other productivity platforms.

➡️Find out more about Integrations.

Share Notes with your team

Notes created with Mailbutler can be shared with members of your team.

➡️Learn more about Shared Notes.

(What’s Mailbutler for Teams?)

Updated on 15 February, 2019

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