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How do I add Notes to my emails?

Mailbutler’s Notes feature helps you to easily create notes and attach them to your emails so you won’t lose sight of important information.

Create a Note

 1. Open Apple Mail or Gmail.

2. Start composing your email.

Apple Mail

3. There are 2 ways by which you can add a note to your emails:

  • From your inbox or sent folder select the email you want to add the note to and click on the add a note button.
  • For outgoing emails click on the add a note button.
Mailbutler's Add a note button on Apple Mail

4. You can add your comments or remarks to the note.

include your comments or remarks to the note

5. Your notes are saved in your Dashboard and in the menu bar app under Notes. 

every note can be access from the menu bar app

6. To open the email which is linked to that note click on the envelope icon. In order to delete a note click on the delete icon.  Additionally, you can also edit the content of your notes within the menu bar app.

quick access and delete icons in the menu bar app

Gmail

3.  There are 2 ways by which you can add a note to your emails:

  • From your inbox or sent folder open the email you want to add your notes to and click on the add note button.
  • For outgoing emails click on add note button.
Mailbutler's new note button on Gmail

4. You can add your comments or remarks to the note.

add your comments or remarks to the note

5. Every note is saved in your Dashboard and in the companion app under Notes.

6. You can access the emails which are linked to your notes by clicking on the bowtie icon. You can delete them by clicking on the delete icon. Moreover, from the companion app you can also edit the content of your notes.

bowtie icon and delete icon

You can also manage your notes from your Dashboard. There you can:

  • Open your notes by:
    • Clicking on the Gmail icon – for Gmail notes.
    • Clicking on the envelope icon – for Apple Mail notes.
  • Delete your notes by clicking on delete icon.
manage your notes from dashboard
  • Search for a particular note ( e.g. containing a certain word) by clicking on the filter button.

How to share notes with your team

If you want to share important notes with others, you can do that with Mailbutler’s Shared Notes feature. Your team can now access your notes hassle-free.

Syncing notes with other apps

If you want to have your Notes saved in your notes apps, Mailbutler allows you to share them across other productivity platforms. Notes can be synced with 3rd party apps such as Evernote, Toodledo, OneNote and many others

Updated on 7 January, 2019

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